Adding Groups (LMS Only No Sync) – GZ Learn Support Portal

Groups allow you to easily manage access to your content and manage administration permissions in your GZ LMS portal. With Groups you can:

Allow a grouping of users to view specific modules in your learning management system (LMS)
Allow a grouping of users to view specific assets in your digital asset management (DAM) platform
Allow a grouping of administrators to have specific permissions in your portal

In this article, we will explain:

How to access the Groups page
How to add a Group
How to set custom Group Permissions

IMPORTANT! This article references manual creation of groups in a non-synced environment. If your GZ Learn LMS is synced with your GrowthZone database, groups will be automatically created via your sync options. See this article for more details.

ACCESS THE GROUPS PAGE

To access the Groups page, click the drop-down menu in the top-left corner of the page and select the Groups link (Fig. 1).

ADD A GROUP

From the Groups page (Fig. 2), click the Add Group button in the top-right corner of the page.

*Figure 2. The Groups page with Add Group button*

From the Add Group page (Fig. 3), you can enter:

Group Name: Group names are only visible to administrators
Custom ID / External ID: A client-provided external ID used to look up this group from the Konvert API
Permissions: If permissions are needed for this group, you can select the Set Permissions toggle (Fig. 3, bottom)

*Figure 3. The Add Group page with Set Permissions toggle*

SET CUSTOM GROUP PERMISSIONS

No Custom Permissions Needed: Leave the Set Permissions toggle unchecked. Users in this group will be able to view basic parts of the portal, such as assigned modules and/or assets.

*Figure 4. The Set Permissions page with Save and Cancel buttons*

Portal Administrative Permissions

Check the appropriate box to grant users permission to:

Manage DAMs
Manage Groups
View Portal Metric Reports
Manage Users
Manage LMS Modules
Manage Accounts
Manage News
Manage Portal Configuration Settings

Account-Level Permissions

Check the appropriate box to grant users permission to:

Manage Users in the same Account
Manage Account and Location data in the same Account
View All Users in the same Account

View-Only Permissions

Check the appropriate box to grant users permission to:

View All Users
View DAMs
View All Accounts

When you are done configuring Permissions, click the Save button to continue or the Cancel button (Fig. 4, bottom) to revert without any changes.